Educational Supervisor Forms

Trainees on the New Contract

Trainees on the new contract should come with a copy of a work schedule provided by the LET which they then personalise.  This is in addition to the usual ES meeting form.  The additional form is a HR related form and nothing to do with the School.

Since trainee revalidation started in April 2013 the Educational Supervision paperwork is as follows:

Initial Meeting

This should occur within 2 weeks of a trainee commencing a new post. All sections need to be completed especially the section regarding sickness / special leave.


Intermediate Meeting

This is not compulsory but recommended for all placements longer than 3 months. It can be used at any point if the trainee and supervisor have a meeting.


Final Meeting

If the trainee is not due an ARCP in the time period that the report covers then an e-Portfolio Interim Progress Report Form should be used. This form is requested in the same way as other assessments and is completed manually in the e-Portfolio by the trainee before being sent to the ES. This will then appear in the ARCP progress page as well as being linked in the ESSR prior to ARCP.

The IPR form should also be used at the end of a 3 months placement if trainees are undertaking a 3 month / 3 month split so long as they are not having an ARCP in the 3 months that it is being completed for. The IPR can be linked to Units of Training.

If the trainee has an ARCP then the ES must complete the Educational Supervisor Structured Report form in the e-Portfolio. If the ARCP is towards the end of the placement then this form will suffice for the whole placement. If the ARCP is towards the beginning of the placement then the ES should use evidence from the previous placement End of Placement Review Form to complete the ESSR but must complete an electronic IPR form when the trainee leaves at the end of the placement.

If the trainee has an ARCP then they will be sent the appropriate ARCP form to complete in addition to the forms above.

If there are any questions please contact:

Preparation for absence from work


Return to work form and Review of return to work form



ICM Educational Supervisor meeting paperwork

Intensive Care Medicine  – Educational Supervision Meetings

Trainees are to currently use the FICM 2010 ETR to record their meetings

This will eventually be replaced as the curriculum requirements have changed, however we are currently waiting to see if the FICM introduce a new ETR for the 2011 Curriculum.


Page updated February 2018