Guidance Notes for the Appraisee and Appraiser
Trainees must have an appraisal review once a year. It is a mandatory requirement. This describes the process and documentation.
The purpose of your appraisal is to focus your mind on what you have achieved since your last appraisal, to prepare you for the meeting and to encourage you to think of areas that you should discuss. The outcome (PDP) from this discussion (ie what you are planning to do) should be linked to the following GMC domains;
- Knowledge, skills and performance
- Safety & quality
- Communication, partnership & teamwork
- Maintaining trust
Your Personal Development Plan (PDP) will list the most salient points.
- Part 1 of the Appraisal paperwork.
- Your last Appraisal Summary which includes your Personal Development Plan (Core Trainees or trainees new to the region may not have this document).
- Your College Tutor Training Summary with detailed Consultant feedback from each hospital over the past 12 months (if unsure, speak to your College Tutor)
- ST6-7 – your most up to date C.V.
You should have uploaded your ARCP outcome summary to your e-portfolio.
Both you and your appraiser need to be ready to contribute to the appraisal interview so you need to make sure you have the relevant information to hand.
- Read through the curriculum and your local training programme, noting future provisional hospital placements you may have been given.
- Look through and think about any previous ARCPs, appraisals and personal development plans.
- Think about what you need to do to complete the clinical competencies in your curriculum, including annex F (ICM)
- Think about how you will satisfy the requirements of annex A (professionalism) and annex G (teaching, research, management)
All the appraisers have been trained in order to improve their appraisal skills. To maintain quality at the interview, there may be two appraisers in the room, one doing the appraisal interview, and one observing, who will give feedback to the appraiser. They will on occasion, contribute to discussion if appropriate. If you would prefer to be seen alone, please indicate this before the interview. There will also be a senior trainer from the School available to answer any queries that you or your appraiser might have.
The idea of this meeting is to discuss with someone not directly involved with your training how things are going, what you have learnt and what you want to get from your training. It should also satisfy the following GMC “domains”:
- Knowledge, Skills & Performance
- Safety & Quality
- Communication, Partnership & Teamwork
- Maintaining Trust
Be prepared to discuss what you feel are your strengths and your weaknesses and give some thought to the things that you think you need to do next. You should come prepared with some ideas. You should come out of this meeting with a clear understanding of how you are doing and what is expected of you in the next year, If you don’t understand something or require further clarification, ask. This is your opportunity to be listened to. Be assertive not aggressive!
Comments for Training Programme Directors Section
This is also your opportunity to raise any concerns you might have. A good appraiser will take matters seriously and will respect any request for confidentiality. Please include any comments on the training you have received that you would like to be passed to the TPDs. These will be treated confidentially. Please criticise your trainers in the way you would wish to be criticised yourself.
Part 2: Appraisal Output Summary & PDP
Part 2 will be completed during your appraisal and it is to record what you are planning to do within the next 12 months, and how you will satisfy the 4 GMC domains listed above.
This should contain the most important objectives that you have. Each one should be “SMART” (Specific; Measureable; Attainable; Relevant; Timed). Take care not to list too many (max of 5), and ensure with each one that you record how and when you are going to measure your progress towards achieving it, as well as when you expect to have to completed it.
The PDP is the “public outcome” of the appraisal. It must be uploaded as a Word document to your e-portfolio. This is a permanent record of the outcome of the appraisal interview and you are signing to say you agree with this. Remember, you and your appraiser can agree to disagree!
A copy of your PDP will be retained by the School of Anaesthesia. The details of any discussions may remain confidential, though you may wish to keep a copy of these in your own records.
We are very keen to ensure that the appraisal process is valuable for trainees, and would welcome any thoughts you have on how it might be improved. A feedback form will be emailed to you to complete.